How to Handle the 5 Most Common Last-Minute Meeting Changes

We’re excited to invite you to the next edition of AskCody On-Air, a quick 15-minute session where we’ll explore how to stay in control when meetings don’t go as planned.

Meetings often come with last-minute surprises: a key stakeholder cancels, a room becomes unavailable, an unexpected visitor arrives, or critical equipment suddenly stops working. These disruptions can throw off your schedule, cause delays, and create unnecessary stress.

With AskCody, handling these changes becomes effortless. From rescheduling and relocating meetings to managing service requests and visitor check-ins, we’ll show you how to keep everything running smoothly.

What to Expect

Join us for a live session where we’ll cover the five most common last-minute meeting disruptions and how to solve them using AskCody. Whether you’re booking meetings, managing services, or overseeing workplace logistics, this session will provide practical insights and live demos to help you stay ahead of unexpected changes.

In this session, we’ll cover:

• The Meeting Room is Suddenly Unavailable – What do you do when your meeting space is no longer an option at the last minute? We’ll explore ways to keep your meeting on track without delays

• A Key Stakeholder Cancels at the Last Minute – When a decision-maker drops out unexpectedly, should the meeting go on? Learn how to navigate last-minute cancellations smoothly

• Unexpected Visitors Arrive at Reception – A guest shows up unannounced—how do you handle it without disrupting your meeting? We’ll discuss best practices for keeping visitor check-ins under control

• Vital Equipment Breaks Right Before the Meeting – If your AV setup or other critical equipment fails just before the meeting starts, what’s the quickest way to adapt? Find out how to avoid technical disruptions

• Service Orders Need to Be Changed After the Deadline – What happens when you need to modify catering, IT, or facility requests at the last minute? We’ll cover how to manage last-minute service changes without causing unnecessary stress

Can’t make it?

Don’t worry. The session will be recorded and shared afterwards, so you can always watch it on demand and share it with your team.